RFP Event Planner for PCMC

RFP Event Planner for PCMC Questions and Answers

The City is seeking proposals for Event Planner for Park City Municipal Corporation. Proposals are due to Park City Municipal Corporation (“PCMC”), Special Events Department, City Hall, 445 Marsac Avenue, Third Floor Park City, Utah 84060, by 5:00 PM local time, May 5, 2023.

Park City Municipal Corporation (“PCMC”) seeks proposals from event planners to assist with the planning, logistics, and operations of the Park City Fourth of July and Miners Day Celebrations, for the years 2023, 2024, and 2025. PCMC seeks proposals from event planners. who will manage various aspects of these events, including the organization of the parades, volunteer management, securing vendors, entertainment, planning, logistics, and execution of these events in coordination with PCMC staff. Experience in coordinating and managing large scale public events is desired. The total project maximum funds available are Fifty Thousand Dollars ($50,000.00) annually.

The Request for Proposal document will be available beginning at 11:00 a.m. April 18, 2023, on the City’s website at https://www.parkcity.org/government/current-rfps-and-bids and may be obtained from Chris Phinney at Park City Municipal Corporation, via email to chris.phinney@parkcity.org. All questions shall be submitted in writing by 12:00 p.m. April 26, 2023, via email to chris.phinney@parkcity.org. The Request for Proposals may be viewed online at https://www.parkcity.org/government/current-rfps-and-bids or at the Special Events Office, 445 Marsac Avenue, Park City Utah 84060, by appointment via email request to Chris Phinney, chris.phinney@parkcity.org.  Park City Municipal Corporation reserves the right to reject any or all proposals received for any reason.  Furthermore, the City shall have the right to waive any informality or technicality in proposals received when in the best interest of the City.